The European Petrochemical Association - EPCA
A centralized platform streamlining membership and financial operations
CRM Sales
The European Petrochemical Association (EPCA) is Europe’s leading business network and knowledge exchange hub for the global petrochemical community. As an international non-profit organisation, EPCA brings together industry leaders to share insights, foster collaboration, and strengthen the resilience of the European petrochemical sector in a rapidly evolving environment.
Challenge
As part of its digital transformation journey, EPCA faced several operational and strategic challenges:
4 Key objectives to reach
- Centralizing fragmented systems and data sources
- Automating membership management and financial processes
- Ensuring compliance with complex multi-country VAT regulations
- Improving operational efficiency and reducing manual workload
Solutions
Eezee deployed a centralized Odoo platform enabling EPCA to streamline its core operations, starting with membership management and financial processes, while preparing future integrations and scalability.
1Centralized membership and subscription management
Odoo enables EPCA to manage the full lifecycle of its members, from onboarding and registration to renewals and status tracking, ensuring a structured and automated approach.
2Integrated billing and accounting system
A complete invoicing and accounting setup was implemented, handling membership fees, payment tracking, and multi-country VAT compliance across Europe.
3Scalable foundation for future integrations
The platform is designed to integrate with existing tools (CRM, communication, event platforms) and support future phases such as event management and member portal expansion.
Result
Centralized operations
& improved
organizational efficiency
By consolidating key processes into a single platform, EPCA significantly reduces manual work and data inconsistencies. Automated workflows improve accuracy and allow teams to focus on higher-value activities.
The new system provides better visibility on membership data, financial operations, and invoicing, ensuring smoother day-to-day management and improved reliability.
- Streamlined membership management and renewals
- Improved financial accuracy and VAT compliance
- Reduced manual workload and operational complexity
Centralized membership and subscription management
EPCA implemented a unified system to manage member onboarding, subscriptions, and renewals, ensuring consistent and automated processes across the organization.
- Structured member data and lifecycle tracking
- Automated onboarding and renewal workflows
- Improved visibility on membership status
Advanced billing and multi-country VAT management
With Odoo, EPCA manages invoicing, payments, and accounting in a single system, ensuring compliance with various European VAT regulations.
- Accurate invoicing and payment tracking
- Multi-country VAT handling and compliance
- Integrated accounting processes
Scalable platform for future growth
The implemented solution provides a solid foundation for future integrations, including CRM, communication tools, event management, and member portal enhancements.
- Flexible architecture supporting future phases
- Integration-ready with existing tools
- Long-term scalability and process optimization
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